1. The Promoter

1.1 - The Promoter of this prize draw is Equine Register of The Threshing Barn, Marsden Estate, Rendcomb GL7 7EX (the 'Promoter').

2.1 - The prize draw has been set up to allow the Royal Veterinary College to receive information about the movement of horses to assist with their research around outbreaks of infectious diseases. More information about this research can be accessed via the RVC website.

2.2 - The prize draw will run on a quarterly basis or other frequency from 22/05/2023.

2.3 - Entry into the draw will be deemed to constitute acceptance of these terms and conditions.

2.4 - The prize draw is free to enter, and no purchase is necessary.

2.5 - The opening date and closing date for each quarterly draw is available on this competition page. Entries received after the specified times will not be considered.

3.1 - In order to enter the prize draw, participants must be an existing member of the Digital Stable or register to become a member of the Digital Stable. Once the participant is a member of the Digital Stable, they must then input details of their horse's movements and rides into the 'Record my Ride or Journey' section on the Digital Stable (a 'Journey or ride' ).

3.2 - A participant will receive an entry into the prize draw for every Journey or ride they record.

3.3 - If a participant refers another participant who is not an existing member of the Digital Stable (a ‘Referee’) to join the Digital Stable and that Referee then signs up to the Digital Stable, the referring participant will receive an additional entry into the prize draw. There is no limit on the number of referrals a participant can make.

3.4 - The prize draw is open to existing and new members of the Digital Stable.

3.5 - There is no limit on the number of entries per participant.

3.6 - Any cancellation of a Digital Stable membership will not affect a participant's existing entries, however they will be prevented from receiving any additional entries until they are a member of the Digital Stable.

4.1 - The prize draw is open to all UK residents aged 16 years or over, except employees of the Promoter, their families, agents or any third party directly associated with administration of the prize draw.

4.2 - Entrants under 18 must get consent from their parent(s) or legal guardian(s) before entering. The parent(s) or legal guardian(s) of entrants under 18 agree to these terms and conditions on behalf of the entrant.

4.3 - The Promoter accepts no responsibility for entries not successfully completed due to a technical fault, technical malfunction, computer hardware or software failure, satellite, network or server failure of any kind.

4.4 - All participants will need to opt in to sharing their anonymised Journey data with the Royal Veterinary College and agree to participate in the research study for their entry to be valid. Any Journeys entered by a participant who has not opted in to share the anonymised Journey data will not constitute a valid entry to the prize draw.

4.5 - In entering the prize draw, you confirm that you are eligible to do so and eligible to claim the Prizes. The Promoter may require you to provide proof that you are eligible to enter the draw.

5.1 - The winning participant will receive a one-off lump-sum cash prize of £500, and the Promoter will also donate a further £500 to a charity chosen by the winning participant from a list of charities available on the Promoter’s website (the 'Prizes').

5.2 - The £500 cash prize will be paid to the winner by bank transfer within 14 days of being notified of their win.

5.3 - The £500 charity donation will be paid to the relevant charity by bank transfer within 14 days of the winner choosing the charity from the list.

5.4 - No interest is payable on the Prizes and they are non-exchangeable, non-transferable and no alternatives will be offered.

5.5 - The Prizes are supplied by Equine Register Ltd of The Threshing Barn, Marsden Estate, Rendcomb GL7 7EX (the "Promoter"). The Promoter reserves the right to replace the prize with an alternative prize of equal value if circumstances beyond the Promoter's control makes it necessary to do so.

6.1 - A winner will be chosen by random draw from all valid entries supervised by an independent person within 10 days of the close of entires ("Draw Date").

6.2 - The winner will be notified by email or telephone (using the winning participant’s contact details provided on the Digital Stable) within 7 days of the draw taking place and must provide a postal address to claim their prize.

6.3 - If the winner is under the age of 18 and does not have their own email address or telephone number, the parent(s) or guardian(s) of the winner will be notified via their contact details entered on the Digital Stable.

6.4 - If a winner does not respond to the Promoter within 14 days of being notified by the Promoter, then the winner's prize will be forfeited and the Promoter will be entitled to select another winner in accordance with the process described at clause 6.1 above.

6.5 - If you are the winner of the Prizes, you agree that we may use your name and image to announce the winner of such Prizes and for any other reasonable and related promotional purposes. If the winning participant is under 18 years old, we will obtain consent from a parent or guardian before sharing any details.

7.1 - The decision of the Promoter regarding any aspect of the prize draw is final and binding and no correspondence will be entered into about it.

7.2 - The personal information supplied by participants when entering the prize draw will be used in accordance with our Privacy Policy. See also condition 7.4 with regard to the announcement of winners. By entering the prize draw you consent to such processing and you warrant that all data provided by you is accurate.

7.3 Anonymised data detailing movements of horses will also be supplied to the Royal Veterinary College in order to conduct the research project in relation to the spread of infectious diseases.

7.4 - The Promoter must either publish or make available information that indicates that a valid award took place. To comply with this obligation the Promoter will send the surname and county of prize winners to anyone who emails customerservice@equineregister.co.uk within one month after the closing date stated in condition 4.

7.5 - If you object to any or all of your surname and county being published or made available, please contact the Promoter via customerservice@equineregister.co.uk. In such circumstances, the Promoter must still provide the information and winning entry to the Advertising Standards Authority on request.

7.6 - Participants are deemed to have accepted and agreed to be bound by these terms and conditions upon entry. The Promoter reserves the right to refuse entry or refuse to award the prize to anyone in breach of these terms and conditions.

7.7 - The Promoter reserves the right to hold void, cancel, suspend, or amend the prize draw where it becomes necessary to do so.

7.8 - Insofar as is permitted by law, the Promoter, its agents or distributors will not in any circumstances be responsible or liable to compensate the winner or accept any liability for any loss, damage, personal injury or death occurring as a result of taking up the Prizes except where it is caused by the negligence of the Promoter, its agents or distributors or that of their employees. Your statutory rights are not affected.

7.9 - These terms and conditions and this promotion are governed by the laws of England and Wales. If any entrants to this promotion wish to issue court proceedings, then they must do this within the courts of England and Wales.